Frequently Asked Questions

Packing FAQs

What will the weather be like?

The weather forecast for Vancouver, WA and Portland, OR during the conference is as follows:

  • Wednesday, March 1: Showers, high of 51 °F, low of 38 °F.
  • Thursday, March 2:  Showers, high of 47 °F, low of 43 °F.
  • Friday, March 3:  Rain, high of 47 °F, low of 37 °F.
  • Saturday, March 4:  Rain, high of 43 °F, low of 35 °F.
  • Sunday, March 5:  Thunderstorms, high of 43 °F, low of 35 °F.
  • Monday, March 6:  Rain, high of 43 °F, low of 41 °F.
What should I pack?

Given the weather forecast (see above) and the unpredictable weather of Pacific Northwest winters, we suggest packing:

  • Multiple layers to adjust to outdoor and indoor temperature changes.
  • A strong umbrella
  • A good raincoat with a hood
  • Waterproof shoes
  • A warm sweater or fleece
  • Multiple pairs of pants
  • Leggings to go under dresses or skirts

A few other items to consider bringing:

Is there a dress code for the conference?

Wear whatever you feel comfortable in, but we suggest dressing in layers since the weather can vary hour to hour in the Pacific Northwest and temperatures might vary from room to room in the hotel.

A small request to show love for those with chemical sensitivities: please avoid wearing perfume & cologne during the conference.

Do I need to dress up for the banquet dinners?

Some people enjoy dressing up for the banquet dinners, but fancy attire is certainly not required. Wear whatever makes you feel comfortable. Note that there will be dancing, so those that want to show their sweet moves should wear their dance shoes.

How much empty room should I leave in my suitcase for samples and swag?

The short answer: as much as possible!

The NTA has a record number of exhibitors this year, and most offer great free samples.

And don’t forget to stop by the NTA to booth to check out our new swag:

  • NTA Eco Apron: These beautiful aprons are perfect for creating real food in the kitchen, complete with front pockets and the fun pun “Lettuce Turnip the Beet”. Made with organic cotton and recycled polyester. $25.
  • NTA Totes: Made with organic cotton, these totes are ideal for trips to the farmers market or food co-op. There are two options to choose from: Every Day I’m Brusselin’ and Hunting & Gathering. $20.

Quantities are limited, so please stop by the NTA booth early if you’d like to purchase an apron or tote.

Transportation FAQs

How do I get to the conference?

The conference is located at:

Hilton Vancouver Washington*
301 W. 6th Street Vancouver, Washington, 98660, USA

Click here for directions in Google Maps.

*Note that the conference is in Vancouver, Washington, not Vancouver, B.C.

From Portland International Airport

The Hilton Vancouver Washington is located 12 miles from Portland International Airport. It usually takes 15 to 20 minutes by car with average traffic.

  • Rental Car: The daily minimum for most rental car companies is $40.00 USD.
  • Lyft & Uber: Lyft and Uber are both available at Portland International Airport. Learn more about requesting a Lyft here and more about Uber here.
  • Taxi: Expect to pay a minimum of $16.00 USD for a taxi from the airport to the Hilton Vancouver Washington. Cabs operate 24 hours and accept cash and credit or debit cards. Fares begin at $2.50 plus $2.60 per mile. Note that there is a PDX gate fee of $2.50 USD if you are coming from the airport. There are two primary taxi companies in Portland: Radio Cab (call 503-227-1212 or 360-694-1234) and Broadway Cab (call 503-227-1234).
  • Shuttle: Blue Star Shuttle Service picks up outside the baggage claim area. Look for “Washington State Shuttles” sign. Call to make reservations: 800-247-2272.
  • Rail: Amtrak MAX Light Rail provide train service from all major cities throughout the Northwest. To make reservations, contact Amtrak Rail online or call 800-872-7245.
  • Rideshare: You can also inquire about sharing a ride with other conference attendees using the forums on the conference website.

From SeaTac International Airport

The Hilton Vancouver Washington is located 153 miles from SeaTac International Airport. It usually takes 2.5 hours by car with average traffic.

  • Rental Car: The daily minimum for most rental car companies is $40.00 USD.
  • Rail: Amtrak MAX Light Rail provide train service from all major cities throughout the Northwest. To make reservations, contact Amtrak Rail online or call 800-872-7245.
  • Taxi: Expect to pay $26.00 to $52.00 USD for a one-way taxi fare from SeaTac International Airport to the Hilton Vancouver Washington.
  • Rideshare: You can also inquire about sharing a ride with other conference attendees using the forums on the conference website.

From the Hampton Inn & Comfort Inn

Free shuttle service is available to the Hilton Vancouver Washington from both the Hampton Inn and Suites Portland/Vancouver and Comfort Inn.

Where can I park?

Click here to see the below locations on an interactive Google Map.

Park’n Go Vancouvercenter

Paid parking is available at the Park’n Go Vancouver Center Garage, located less than a block from the Hilton Vancouver Washington:

  • Address: 6th & Columbia
  • Fees: Weekday – $8.50 (flat rate); Weekend – $2.50 (flat rate)
  • Learn more about the garage on Parkopedia.

Hilton Vancouver Washington Guests

Attendees staying at the Hilton Vancouver Washington can use the underground gated parking lot. Note that you will need your hotel key card to get in and out. There are elevators between the garage and the hotel lobby.

Lodging FAQs

What lodging options are available for the conference?

The NTA Room Block at the Hilton Vancouver Washington is now SOLD OUT. We have opened up an additional room block at the Hampton Inn and Suites – Portland/Vancouver and, with free shuttle service to the event venue.

Hampton Inn and Suites – Portland/Vancouver

Hampton Inn & Suite Portland/Vancouver Hotel
315 SE Olympia Drive, Vancouver, WA, 98684

The special room rate of $139 (plus taxes) will be available until the group block is sold-out on a first come, first served basis. This rate is for single and double occupancy. The cut-off date for placing reservations is February 27th. For Reservations, call (360) 891-3000 and mention the “Nutritional Therapy Association (NTA) Conference”.

AirBnB

A number of homes and rooms are available for rent in Vancouver, WA and Portland, OR through AirBnB.

Click here to see available options.

Roomshares

You can also inquire about sharing a room with other conference attendees using the forums on the conference website.

Do the hotels have refrigerators?

Yes, the Hilton Vancouver Washington, Comfort Inn, and Hampton have refrigerators in all rooms.

Food & Banquet FAQs

How much time is there for lunch?

The lunch break each day of the conference will be 90 minutes, from 11:30 am to 1:00 pm.

What lunch options are available at or near the conference venue?

The following lunch options will be available:

  • Ingrid’s Good Street Food: The NTA excited to announce that Ingrid’s delicious Mediterranean food truck will be just outside the conference venue (in front of the main conference lobby entrance). They have put together a special gluten-free menu just for the conference, but you can read more about them on their website. They will be outside from 11:00 am to 1:30 pm, on Friday, Saturday, and Sunday.
  • Hot Gluten Free Food: Hot gluten-free dishes will be prepared by the Hilton Vancouver Washington during lunch on Friday and Saturday. Located at booth 300, on your immediate left when entering the conference lobby (see the interactive exhibitor map in the conference app). They accept cash or credit.

For more off-site lunch options:

  • Check out the interactive Google Map we created with real-food-friendly restaurants and grocery stores.
  • Speak with the concierge at the Hilton Vancouver Washington about nearby food options (we’ve asked them to prepare a list).

You can also buy some healthy snacks and try samples from the many food and drink exhibitors (see the interactive exhibitor map in the conference app for the location of each booth):

What is being served at the Friday Banquet Dinner?

Pre-Function

Cocktail Hour
Fresh Fruit – Cheeses – Cured Meats – Assorted Olives
Jams and Honey – Gluten Free Crackers – Salmon Candy

Banquet Dinner

Salad & Soup Course
Fish Bone Broth
Mixed Green Salad

Entrée
Salmon with Tart Honey Blood Orange Glaze, Apple Celery Root Slaw, Served Over Mediterranean Cauliflower Couscous and Mediterranean Beets with Garlic & Olive Oil

Dessert
Coconut Milk Vanilla Panna Cotta with Mango Lime Sauce

What is being served at the Saturday Banquet Dinner?

Reception

Appetizers
Prosciutto & Rosemary Baked Apples with a Balsamic Reduction
Stuffed Mushrooms with Gorgonzola Cheese, Shallots, Pork Rinds drizzled with Wild Honey

Banquet Dinner

Salad & Soup Course
Chicken Bone Broth
Winter Citrus Salad with Arugula and Goat Cheese

Entrée
Alpaca/ Pork Kabobs Served Over Rice with Bacon Fig Jam, Garlic Aioli and Roasted Vegetables
Fermented Carrots Side

Dessert
Sweet Potato Mousse with Maple Drizzle

Do I need to dress up for the banquet dinners?

Some people enjoy dressing up for the banquet dinners, but fancy attire is certainly not required. Wear whatever makes you feel comfortable. Note that there will be dancing, so those that want to show their sweet moves should wear their dance shoes.

Can I bring a significant other to the banquets?

Unfortunately, both the Friday and Saturday night banquets are sold out and only conference ticket holders can attend.

Is there really a band and dancing?

Yes, we will have a live band and dancing during the banquet dinner on Saturday, March 4.

Where can I get coffee?

There is a Starbucks located in the Hilton Vancouver Washington and the following coffee shops are located within walking distance:

Compass Coffee Downtown
817 Washington St, Vancouver, WA 98660
360-977-1301
Read more on Yelp

Boomerang
808 Main St, Vancouver, WA 98660
360-952-8127
Read more on Yelp

Brewed Cafe & Pub
603 Main St, Vancouver, WA 98660
360-597-3386
Read more on Yelp

Do the hotels have refrigerators?

Yes, the Hilton Vancouver Washington, Comfort Inn, and Hampton have refrigerators in all rooms.

Tech & Media FAQs

Is there an app for the conference?

Yes indeed! You can learn more about how to download and use the NTA-Con app here:

http://www.nutritionaltherapyconference.com/announcements/how-to-use-the-nta-con-app/

Is WiFi available in the hotel?

Yes, free WiFi is available throughout the Hilton Vancouver Washington.

Network:
HILTON_MEETING

Password:
nta2017

Where is the nearest ATM?

Need cash? The closest ATM to the Hilton Vancouver Washington is located 1 block away at:

Plaid Pantry
514 Washington St
Vancouver, WA

How can I get the conference videos?

Video recordings of all the 2017 NTA Annual Conference keynotes and breakout sessions will be available for digital download after the conference.

Get $100 Off

Get $100 off if you pre-order the conference videos at the NTA booth.

Sign Up for Updates

Visit the Conference Videos page for more information and to join the email list to get notified when the videos are available to download.

Attendee FAQs

Can I still register for the conference?

Unfortunately, tickets are SOLD OUT. The good news is that you can still watch all the amazing 2017 speakers in your pajamas from the comfort of home! Sign up for updates to get notified when the conference videos are available to download.

How do I add a workshop or farm tour to my registration?

If you have already registered for the main conference and would like to register for a Thursday workshop or the Monday farm tour, please contact PTF & Associates directly via email or phone:

  • Paul Frank: Paul@PTFassociates.com or 540-722-7102
  • Mandy Phenicie: Mandy@PTFassociates.com or 540-722-7102

You can also use the email form on the Contact Page.

Are the Thursday workshops and farm tour included in the conference ticket price?

No, the Thursday pre-conference workshops and the Monday farm tour must be registered and paid for as a separate event from the general conference admission.

Do I need to register for specific conference tracks or sessions?

No, you can attend any tracks or sessions you like (with the exception of the Thursday workshops and Monday farm tour that require separate registration). Please note, however, that some of the breakout rooms have limited seating and attendence will be on a first come, first served basis. Please arrive early to grab a seat.

When will the Exhibitor Hall be open?

The Exhibit Hall will be open:

  • 8:00 am to 6:30 pm on Friday & Saturday
  • 8:00 am to 5:00 pm on Sunday
What is the Cancellation Policy?

By submitting the registration form, Attendees authorize the NTA to charge the appropriate fees. Registration materials will not be mailed and should be picked up on-site at the Hilton Vancouver Washington. All registration forms must be accompanied by a valid payment. All cancellation requests must be made in writing via email to registrar@ptfassociates.com. A refund, minus a $25 processing fee, will be made for requests postmarked by February 17, 2017. All refunds will be issued after the conference. No refunds will be issued for cancellation requests submitted after February 17, 2017.

CEU FAQs

How many CEUs do I receive for attending the conference?

Attendees have an opportunity to earn up to 17 Continuing Education Credits by attending all three days and dinners of the conference. More are available if you attend pre- and post-conference activities, or order the conference videos (available for pre-order at the conference at a reduced rate).

Will I receive a printed CEU certificate?

If you wish to receive a printed CEU certificate you must select the check-box option under the CEUs section of the registration form. If this section is not checked, you will not receive a printed certificate.

If you need technical support requesting your printed CEU certificates using the registration form or forgot to indicate your preference on your submitted form, please contact PTF & Associates (the event planners) and let them know that you have already registered and would like to add the “printed CEU certificate” option to your registration:

  • Paul Frank: Paul@PTFassociates.com or 540-722-7102
  • Mandy Phenicie: Mandy@PTFassociates.com or 540-722-7102

You can also use the email form on the Contact Page.

Exhibitor FAQs

When is the Exhibitor Hall open?

The Exhibitor Hall will be open:

  • Friday, March 3, 5:00pm – 6:30pm
  • Saturday, March 4, 9:00am – 6:30pm
  • Sunday, March 5, 9:00am – 5:00pm

Platinum, Gold, and Silver sponsors (see the list on the home page) will be accessible in the lobby throughout the conference:

  • Friday, March 3, 9:00am – 6:30pm
  • Saturday, March 4, 9:00am – 6:30pm
  • Sunday, March 5, 9:00am – 5:00pm
What is the Exhibitor Cancellation Policy?

By submitting the exhibitor application, the NTA is authorized to charge the appropriate fees. All cancellations must be submitted in writing by February 17th, 2017 to be eligible for a refund of 50%. All refunds will be issued following the conference. The NTA reserves the right to approve or deny any exhibitor applications.

What are the Exhibitor Insurance Requirements?

Show Management has made extensive arrangements for security coverage during the conference, however, they are not responsible for any loss or damage to exhibitors’ equipment, displays or other materials. Therefore, exhibitors are urged to secure all risk coverage through their own insurance carrier usually by riders to existing policies and often at no extra cost. Liability insurance of no less than $1,000,000 property damage, loss or theft , personal injury, and workman’s compensation, naming Nutritional Therapy Association as additional insured, must be obtained by the exhibitor at his/her own expense. Description of Operations/Locations/Special Items: NTA 10th Annual Conference, March 3-5, 2017; Hilton Vancouver Washington; Nutritional Therapy Association, Inc. as Additional Insured.

Other Questions?

Questions Regarding Exhibiting, Registration, and Conference Tickets

For questions regarding exhibiting, registration, or tickets, please contact PTF & Associates directly via email or phone:

  • Paul Frank: Paul@PTFassociates.com or 540-722-7102
  • Mandy Phenicie: Mandy@PTFassociates.com or 540-722-7102

You can also use the email form on the Contact Page.

All Other Questions

For all other questions, please contact the Nutritional Therapy Association, Inc.® directly via email, phone, fax, or mail:

  • Email: nta@nutritionaltherapy.com
  • Toll Free: (800) 918-9798
  • Local: (360) 493-0900
  • Fax: (360) 528-2564
  • Address: PO Box 354, Olympia, WA 98507

You can also use the email form on the Contact Page.